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"Tech-tips"
which reveals unusual computer
short cuts, tips, and tricks.
Dino’s technical tips
and solutions.
Did you know that your Outlook mailbox will
not function properly if its size gets bigger than one
Gigabyte? That means you need to do some housekeeping
at some point. This Tech Tip and the next one take a look
at regular maintenance in Microsoft Outlook, some simple
little things that can be done every couple of months
to make Outlook run more reliably and perform faster.
The key is to keeping the size of your folders
manageable and this is how to:
Periodically empty the Deleted Items
folder:
Archive or delete messages from the Sent
Items folder
To do this simply choose Archive from the File menu
in Outlook, you'll see the following window.
c
Select Archive this folder and all subfolders:
Select the folder to archive, typically the Inbox
folder.
A general rule for archiving is to select at date
about six months in the past.
The standard location is the same folder that your
outlook mailbox is stored in.
Click the OK button and that's it.
Remove attachments from sent messages,
assuming that the attached files are stored somewhere
else on your computer
In the next tip we'll cover how to reclaim all the space
that those messages were taking up, though they are gone,
there are now gaps in the mailbox structure.
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